Briefing Email Enhancements: dynamic subject titles, tasks from Teams chat, and integrations with Learning

Originally posted by Microsoft Nov 17, 2022 Viva Learning 0 Comments

The Briefing email from Microsoft Viva helps users start their day on track by surfacing information to prepare for upcoming meetings, follow up on outstanding tasks as well as protect time for independent work. A few updates are coming to the daily briefing email to highlight suggested tasks from 1:1 Teams chats and to highlight key information from Viva Learning directly in your inbox.

When this will happen:

Dynamic subject titles for the briefing email (Microsoft 365 Roadmap ID 100709)

• Targeted release will start in mid-November and expected to be completed by early December.
• Standard Release will start in early December and expected to be completed by late December.

Suggested tasks from Teams 1:1 chat

• Standard Release will start in mid-December and expected to be completed by end of February 2023.

Viva Learning Cards (Microsoft 365 Roadmap ID 100251)

• Targeted release will start in mid-Nov and expected to be completed by early December.
• Standard release will start in mid-December and expected to be completed by end of February 2023.

How this will affect your organization:

Dynamic subject titles for the briefing email

Currently, the subject line of the Briefing email is static to “Your daily briefing.” Beginning in November, the briefing email will feature dynamic subject lines based on content available to specific users and will enable users to have a quick preview of values presented in emails directly from the subject line.

Suggested tasks from Teams 1:1 chat

Currently, the briefing email suggests commitments and follow-ups based on users’ email content. This will now also suggest tasks from users’ 1:1 Teams chat content, further allowing users to stay on top of their commitments, requests, and follow ups.

For Commitments and follow-ups in your briefing email, you’ll see one or more of the following based on your recent Teams activity:

• Commitment – Something you promised or committed to do for someone else in a Teams 1:1 chat. 
• Request – Something another person asked you to do in a Teams 1:1 chat. 
• Follow-up – Something you asked for from someone else in a Teams 1:1 chat. 
• To Do task – A task that you’ve added to your To Do task list. 

If you get the Adaptive email version, you can also do the following: 

• If the related task is already done, select ‘Done.’ 
• If you’d like to follow up on the task later, select ‘Remind me.’ The task is automatically added to To Do and a Briefing email reminder is set for the next working day. 
• After you select ‘Remind me,’ you can customize the task or its reminder in these ways: 
  • To edit the task, select ‘Edit task in To Do.’ 
  • To choose a date on which you’d like to be reminded of the task, select ‘Remind me on date.’ 
  • To be reminded of the task in the briefing email during the following week, select ‘Remind me next week.’ 

• To remove the task from your list, select the ‘Delete’ (trashcan) icon.

Viva Learning card

• Note: This feature is only available to customers with Viva Learning licenses who use Viva Learning for assignment tracking
• The briefing email will highlight assigned courses from your org in Viva Learning. Users will see the card at specific frequencies and be able to launch the training directly from briefing email in Viva Learning. Users will also be able to book time in their calendar directly from briefing email for completing assigned courses that are upcoming or overdue.
• What can you do with this card?
• Book time in calendar for learning and edit an existing booked time
• Launch training directly in Viva learning

What you need to do to prepare:

Review and assess the impact on your organization. Additionally, you might consider updating your training and documentation as appropriate.

Learn more about Briefing email from Microsoft Viva, Viva Topics, and Viva Learnings, and how Microsoft protects your privacy.

Message ID: MC467904