Microsoft Teams | New feature: Shared spaces insights in the Pro Management portal

Originally posted by Microsoft Jun 16, 2025 Uncategorized 0 Comments

Microsoft Teams is introducing a Shared Spaces Insights feature in the Teams Rooms Pro Management portal, providing IT admins with detailed utilization insights for shared spaces. This feature will be available from July 2025 and requires updating Teams Rooms on Android devices to Admin Agent version 1.0.0.202412110504 or newer.

We’re introducing a new Shared Spaces Insights page in the Teams Rooms Pro Management portal. This feature provides IT admins with detailed utilization insights for shared spaces, starting with Teams Rooms. It includes time-series data visualizations and filtering options such as location, business hours, days of the week, and date ranges—making it easier to understand how meeting spaces are being used across your organization.

This message is associated with Microsoft 365 Roadmap ID 493318.

Learn more: Microsoft Teams Rooms Pro Management Portal | Microsoft Learn.

When this will happen:

Public Preview: Rolling out in July 2025 and expected to complete within the same month.

General Availability (Worldwide, GCC): Also rolling out in July 2025, with completion expected by the end of the month.

How this will affect your organization:

The new Shared Spaces Insights feature will help IT admins optimize space planning and improve meeting room utilization.

This feature will be on by default for tenants with a Teams Rooms Pro license.

What you need to do to prepare:

Access Shared Spaces Insights and ensure that your tenant has at least one Teams Rooms Pro or Premium license assigned.

To ensure Teams Rooms on Android devices are visible in the Shared Spaces Insights page, update them to Admin Agent version 1.0.0.202412110504 or newer.

No additional configuration is required.

Before rollout, we will update this post with new screenshots.

Compliance considerations:

Does the change alter how existing customer data is processed, stored, or accessed? Yes – It uses calendar and occupancy data from Teams Rooms.

• Devices updated to the required Admin Agent version on or before May 6, 2025 will begin reporting utilization metrics starting May 6, 2025.
• Devices updated after May 6, 2025 will begin reporting utilization metrics only going forward after the Admin Agent version is upgraded to 1.0.0.202412110504 or newer. Please allow 24 to 48 hours for the utilization metrics to populate.
• Devices running older versions of the Admin Agent will not appear in the Shared Spaces Insights dashboard until they are updated.

Message ID: MC1094074