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Microsoft Teams Rooms: New Facilitator agent takes notes in ad-hoc and scheduled meetings (Public Preview)
Microsoft Teams Rooms will soon feature Facilitator, an AI agent that takes notes in meetings. Admins can enable it using provided instructions. A Teams Rooms Pro license is required. The rollout starts in March 2025 for Windows and April 2025 for Android. Facilitator ensures security and compliance through Microsoft Purview.
Coming soon to Microsoft Teams Rooms: Facilitator is a collaborative communication agent available to your users in Teams Rooms meetings. It combines the power of large language models (LLMs) and Teams data to record notes and help users be productive during meetings. Facilitator is not on by default. As an admin, you can use these instructions to control whether Facilitator is available to your entire organization or to a certain group of users.
A Teams Rooms Pro license is required to use this feature.
This message is related to MC1017117 Microsoft Teams: New Facilitator agent takes notes in meetings and chats (February 2025), which applies to other Teams platforms.
When this will happen:
Public Preview (Teams Rooms for Windows desktop): We will begin rolling out late March 2025 and expect to complete by late April 2025.
Public Preview (Teams Rooms for Android): We will begin rolling out late April 2025 and expect to complete by late May 2025.
We will communicate the plan for General Availability in a future post.
How this will affect your organization:
After this rollout, and after you use these instructions to enable Facilitator for your organization, users can scan the QR code on the first Teams Room screen to invite Facilitator from their phones to ad hoc and in-person discussions in Teams Rooms. Facilitator will create rich AI notes with a summary, action items, and speaker attribution. Teams Rooms will also create AI notes for scheduled meetings when the Facilitator agent is invited to a meeting by a remote attendee.
Facilitator and Microsoft 365 are built on Microsoft’s comprehensive approach to security, compliance, and privacy. As a part of the security promise, you can discover, protect, and govern AI interactions with Facilitator through Microsoft Purview. Microsoft Purview Data Security Posture Management (DSPM) for AI helps IT and security teams proactively discover and manage data risks. Use DSPM for AI in conjunction with other Microsoft Purview capabilities such as Audit, eDiscovery, and Data Lifecycle Management to ensure data security and compliance for your organization. Learn more about Microsoft Purview: Microsoft Purview data security and compliance protections for Microsoft 365 Copilot and other generative AI apps | Microsoft Learn.
In Teams Rooms meetings, users can scan the QR code to invite Facilitator to the meeting:
An example of Facilitator’s Meeting notes in Teams Rooms meetings:
What you need to do to prepare:
- To enable Facilitator in your environment, please follow these instructions.
- To enable the Public Preview of Microsoft Teams Rooms in your environment, use the Teams Rooms Pro Management portal > Rooms > Settings > Account > Enable Public preview
- To enable the Facilitator agent QR code in Teams Rooms, use the Teams Rooms Pro Management portal > Rooms > Settings > Meetings > Show Room facilitator QR code
This rollout will happen automatically by the specified date with no admin action required before the rollout. To test the feature, please follow the steps above to prepare your environment. Review your current configuration to determine the impact for your organization. You may want to notify your users about this change and update any relevant documentation.
Before rollout, we will update this post with new documentation.
Message ID: MC1020213
