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Microsoft Viva Amplify: Introducing collaborative authoring
Microsoft Viva Amplify will soon support collaborative authoring on the web, allowing multiple campaign members with edit access to work simultaneously on the same document. This feature includes a page presence indicator and options to lock publications. Rollout begins mid-April 2025 for Targeted Release and early May 2025 for General Availability.
Coming soon: Campaign members and authors will soon be able to collaboratively author their publications in Microsoft Viva Amplify on the web. Coauthoring in Amplify allows campaign members with edit access to work simultaneously on the same document. A page presence indicator will display in the webpart or distribution channels where each participant is working. Each participant’s changes are visible to others. Editors can choose to manually lock the publication to avoid further edits by others, a setting that can be unlocked by the editor or campaign owners.
This message is associated with Microsoft 365 Roadmap ID 413115.
When this will happen:
Targeted Release: We will begin rolling out mid-April 2025 and expect to complete by late April 2025.
General Availability (Worldwide): We will begin rolling out early May 2025 and expect to complete by late May 2025.
How this will affect your organization:
Before this rollout: Users must check out a publication in edit mode, preventing others from making changes.
After this rollout: Multiple authors can coauthor and edit the same publication simultaneously.
Page presence: A page presence indicator shows the web part or distribution channel being modified by campaign members. Users can select an author’s name in the page presence indicatorto go to the relevant distribution channel and location to view changes.Updates to the target audience in the distribution channel can also be made collaboratively.
A publication draft in Viva Amplify with the page presence indicator showing campaign members making changes:
This feature will be on by default.
What you need to do to prepare:
Publishing flow: The publication can be set to publish immediately, be scheduled to publish later, or sent for approval, with warnings if others are still editing. Authors can choose to publish at another time or proceed with publishing, knowing there are edits in progress.
Locking a publication: Editors can lock the publication by selecting the page presence indicator and then selecting Lock publication. This removes all collaborators, leaving the editor as the single author until the publication enters a publishing workflow or the author unlocks it for others to make changes:
This rollout will happen automatically by the specified date with no admin action required before the rollout. You might want to notify users, update your user training, and prepare your help desk.
Learn more: Create a publication in Microsoft Viva Amplify – Microsoft Support (will be updated before rollout)
Message ID: MC1037766
