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Migration of Topics used in Viva Engage
In February 2024, the retirement of Viva Topics was announced. As part of the change, Viva Engage will return to a simplified topics model, called Engage topics, and the integration with Viva Topics will be retired. This message is for customers who have tenants with topics data that currently resides in Viva Topics or Topics lightweight management and who are not licensed to use Viva Topics after December 31, 2024.
Your organization’s topics data will be migrated to reside in Viva Engage. Migrations for all tenants notified will be completed by the end of January 2025. During the migrations employees should not experience any degradation in their core topics experiences, including the ability to create topics, add topics to posts, follow topics, edit topics they created and increase the relevance of their feeds by following topics.
After the migration, topic creators will gain the ability to delete topics they created. Applicable admins will continue to edit topics and will gain the ability to delete topics within Viva Engage.
Why is this change happening?
As a result of the retirement of Viva Topics, Viva Engage will deprecate the integration with Viva Topics, but continue to support a simplified topics model to help organize, amplify, route and recall knowledge posted with topics. To ensure customer data is retained we will migrate customer topics data from Viva Topics or Lightweight Topics into Viva Engage to preserve topics applied to posts and associated Engage topic metadata such as followers, topic description and creator.
Learn more about the migration to Viva Topics, the Topics experience, and the Topics retirement.
When this will happen:
Rollout will begin in late December 2024 and will complete for all tenants notified by end of January 2025.
How this will affect your organization:
During the migration, the experience of people using topics should not be disrupted.
All topics used in Viva Engage that were Lightweight Topics or Viva Topics will be migrated to Engage topics the only exceptions are AI-suggested or access-controlled topics and topics listed in your topic exclusion list. As topic featuring will be deprecated any data associated with this feature will be deleted and will not be included in the topic migration.
After your migration, post migration reports can be viewed by exporting two reports from Viva Engage called EngageTopicsMigration.csv and EngageTopicApplicationsMigration.csv (Learn more: Manage data in the Viva Engage admin center | Microsoft Learn). In the post migration reports, migrated topics will show the date of migration and what action was taken for the topic. Topics not migrated will include a short explanation about why the topic did not migrate.
To restore topics that were not migrated an admin can:
- Review the post migration EngageTopicApplicationMigration.csv report
- Filter imported and deleted topics
- Refer to the ThreadID for topics that were not imported
- Rebuilt the thread url with the applicable thread ID and your network domain: https://www.yammer.com/<NetworkDomain>/#/Threads/show?<threadId>
- Run the VivaTopicApplications.csv report to identify the topic name for the topic
- Create the topic in Viva Engage and attach the topic to the thread
Please note that metadata (i.e. topic creator, topic description) for topics that were not imported cannot be restored.
What you need to do to prepare:
Before the migration a tenant admin can get a snapshot of which topics will be migrated by exporting topics in Viva Engage with PowerShell. No other actions are recommended.
Message ID: MC935639
