Microsoft Teams | Enhanced privacy and improved stability for live captions and transcripts

Originally posted by Microsoft Sep 3, 2025 Uncategorized 0 Comments

Microsoft Teams will enhance privacy by showing only the last five minutes of captions when transcription is off, while full captions display when transcription is on. Stability improvements fix caption repositioning issues. Changes apply to desktop and Mac, roll out automatically from September 2025, with no admin action needed.

Introduction

To enhance privacy and improve meeting reliability, we’re updating how live captions and real-time text (RTT) behave in Microsoft Teams meetings. These updates ensure that captions are more secure when transcription is off and improve the stability of caption display across devices and scenarios.

This message is associated with Microsoft 365 Roadmap ID 499616.

When this will happen

  • Targeted Release: Began September 1, 2025, completes by September 15, 2025.
  • General Availability:
    • Worldwide, GCC, GCC High: September 15–29, 2025
    • DoD: September 25–October 3, 2025

How this affects your organization

  • When transcription is off, captions will now display only the last five minutes of dialogue, enhancing privacy by limiting visible history.
  • When transcription is on, captions will show the full meeting conversation from the time transcription starts until the transcription ends.

What you can do to prepare

  • Inform users about the new five-minute limit for captions when transcription is off.
  • Update internal training materials and documentation for users who rely on live captions or RTT.
  • No admin action is required to enable this feature.

    Learn more:

    Compliance considerations

    No compliance considerations identified, review as appropriate for your organization.

      user settingsView image in new tab

      user settingsView image in new tab

    • A previous issue where repositioning captions could cause text loss has been resolved. Captions will now remain intact when moved.
    • These improvements also apply to real-time text (RTT), ensuring a consistent and reliable experience across both features.
    • This update applies to Microsoft Teams on desktop and Mac platforms.

    Message ID: MC1146824

    Comments are closed.

    Joao Ferreira

    I've been working with Microsoft Technologies over the last ten years, mainly focused on creating collaboration and productivity solutions that drive the adoption of Microsoft Modern Workplace.

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