Microsoft Exchange Online: New limit for dynamic distribution groups (DDGs) for Microsoft 365 operated by 21Vianet

Originally posted by Microsoft Oct 2, 2025 Uncategorized 0 Comments

Microsoft Exchange Online will limit each organization to 3,000 dynamic distribution groups (DDGs) starting November 2025. Once the limit is reached, new DDGs cannot be created until others are removed. This change is automatic, cannot be disabled, and admins should review and manage existing DDGs accordingly.

Introduction

We will soon introduce a new limit on dynamic distribution groups (DDGs) in Microsoft Exchange Online. Each organization will be limited to a maximum of 3,000 DDGs. After this limit is reached, admins will need to remove existing DDGs before creating new ones. 

When this will happen:

General Availability: We will begin rolling out in early November 2025 and expect to complete by mid-November 2025.

How this will affect your organization:

If your organization has fewer than 3,000 DDGs, this change will not impact you. However, after your organization reaches this limit, you will not be able to create new DDGs until some existing DDGs are removed.

This change will be on by default and cannot be turned off by admins.

What you need to do to prepare:

  • The enforcement of the DDG limit will happen automatically by the specified date with no admin action required before the rollout.
  • You may want to notify your admins about this change and update any relevant documentation.
  • We recommend reviewing the usage of Dynamic Distribution Groups (DDGs) in your organization and removing any DDGs that are no longer needed.
  • You can use the Dynamic distribution groups report in the Exchange admin center (EAC) to see the number of DDGs in your organization and insights into their usage.
  • To access this report, go to the EAC > Reports > Mail flow > Dynamic distribution group report.

Learn more: 

Compliance considerations:

No compliance considerations identified, review as appropriate for your organization.

Message ID: MC1163757

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Joao Ferreira

I've been working with Microsoft Technologies over the last ten years, mainly focused on creating collaboration and productivity solutions that drive the adoption of Microsoft Modern Workplace.

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