Room use and people count data based on size and capacity on the Pro Management portal shared spaces insights page

Originally posted by Microsoft Jan 6, 2026 Uncategorized 0 Comments

The Pro Management portal’s Shared space insights page will add two new analytics tiles showing Teams Rooms utilization and people count by room size and capacity. Rolling out worldwide from January 2025 to February 2026, this feature requires Teams Rooms Pro licenses and accurate room capacity data.

Introduction

The Pro Management portal’s Shared space insights page now includes enhanced analytics for Teams Rooms utilization. Two new data tiles provide insight on room utilization and people count based on room size, capacity. This update helps organizations optimize workspace investments by offering actionable data on reservations and occupancy.

When this will happen:

General Availability (Worldwide): Rollout begins mid-January 2025 and is expected to complete by early February 2026.

How this affects your organization:

Who is affected: Admins managing Teams Rooms with Teams Rooms Pro licenses.

What will happen:

What you can do to prepare:

Ensure all Teams Rooms have a Teams Rooms Pro license to access these insights.
Verify that the room capacity field is accurately completed for correct people count analytics.
Learn more: Shared Spaces Insights

Compliance considerations:

No compliance considerations identified, review as appropriate for your organization.

Two new analytics tiles will appear on the Shared space insights page in the Pro Management portal.
Insights will include:
- People count data segmented by room size and capacity.
- Room utilization data segmented by size and capacity.
Usage data can be filtered by reservations, occupancy, or both.
Feature is available only for Teams Rooms assigned a Teams Rooms Pro license.