Microsoft Teams: AI workflows powered by Microsoft 365 Copilot

Originally posted by Microsoft Jan 29, 2026 Uncategorized 0 Comments

New AI workflow templates powered by Microsoft 365 Copilot will be added to the Workflows app in Microsoft Teams (Web and Mac) for licensed users. Rolling out late January to mid-February 2026, these templates automate tasks via scheduled prompts. Admins control availability; feature is off by default.

We are introducing new AI workflows in the Workflows app for Microsoft Teams, powered by Microsoft 365 Copilot. These workflow templates use scheduled Copilot prompts to automate routine or complex tasks with guided setup. This update is designed to help users streamline daily operations and improve productivity through intelligent automation. Admins can control availability through existing Teams app management settings.

This feature is available only to users with a Microsoft 365 Copilot license and applies to Teams for Web and Teams for Mac.

This message corresponds to Microsoft 365 Roadmap ID 500379.

When this will happen

General Availability (Worldwide): Rolling out in late January 2026 and expected to complete by mid‑February 2026.

How this affects your organization

Who is affected:

• Users who have a Microsoft 365 Copilot license
• Users with access to the Workflows app in Microsoft Teams
• Users on Teams for Web or Teams for Mac

What will happen:

• Users will see new AI workflow templates in the Workflows app powered by scheduled Copilot prompts.
• Templates help automate recurring or complex tasks with simplified setup.
• The feature is off by default unless the Workflows app is enabled for your organization.
• Existing admin policies for Teams app availability and optional connected experiences continue to apply.
• There is no impact for users who are not assigned a Copilot license or who do not have access to the Workflows app.

Screenshot 1- Workflow setup experience:

 
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Screenshot 2 – Workflow templates in the Workflows app:

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What you can do to prepare

If you want users to access this feature:

• Review how scheduled prompts work in Microsoft 365 Copilot.
• Ensure the Workflows app is enabled in the Teams admin center.
• If you prefer to disable this functionality:
  • Use Cloud Policy to set Allow the use of additional optional connected experiences in Office to Disabled.
  • This also disables scheduled prompts in Microsoft 365 Copilot across apps.

Learn more:

• Manage scheduled prompts for Microsoft 365 Copilot
• Overview of optional connected experiences in Office

If you do not plan to use this feature, no action is required.

Compliance considerations

Question	Answer
Does the change introduce or significantly modify AI/ML or agent capabilities that interact with or provide access to customer data?	Yes. AI workflow templates use scheduled Copilot prompts that interact with user data to automate workflow steps.
Does the change provide end users any new way of interacting with generative AI?	Yes. Users can initiate and run intelligent workflows through Copilot‑powered templates in the Workflows app.

Message ID: MC1223822