Microsoft 365: Visual refresh of app icons

Originally posted by Microsoft Oct 2, 2025 Uncategorized 0 Comments

Microsoft 365 is rolling out refreshed app icons for Word, Excel, PowerPoint, and others starting October 2025. The visual update reflects a unified design inspired by Copilot, with no changes to functionality or settings. No admin action is needed, but updating help materials is recommended.

Introduction:

We’re introducing refreshed Microsoft 365 app icons for Word, Excel, PowerPoint, and the rest of Microsoft 365 productivity tools. The newly designed Microsoft 365 icons reflect a strategic shift in Microsoft 365—unified, intuitive, and designed for flow across every canvas. As Copilot connects Microsoft 365 apps into a single, intelligent experience, the icons embody that transformation with cleaner shapes, vibrant colors, and a connected design system nodding to Copilot’s influence. The icons are rolling out in the coming weeks across web, desktop, and mobile for both individuals and organizations.

There are no changes to app functionality or user settings.

When this will happen:

General Availability (Worldwide): Rollout begins in early October 2025 and will roll out in phases across web, desktop, and mobile platforms. Completion is expected by late October 2025.

How this affects your organization:

Who is affected: All users of Microsoft 365 apps across web, desktop, and mobile platforms.

What will happen:

  • Users will begin to see updated Microsoft 365 app icons:

    •  user settingsView image in new tab

  • This is a visual-only change; there is no impact to app functionality, user settings, or workflows.
  • During the rollout, users may see old and new icons side-by-side across apps and devices.
  • No changes to URLs, branding names, or service behavior.

What you can do to prepare:

No admin action is required.

However, we recommend the following:

  • Review and update internal help content, training materials, and screenshots that reference existing app icons.
  • Communicate this change to helpdesk staff to reduce potential confusion.

Compliance considerations:

No compliance considerations identified, review as appropriate for your organization.

Message ID: MC1163778

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Joao Ferreira

I've been working with Microsoft Technologies over the last ten years, mainly focused on creating collaboration and productivity solutions that drive the adoption of Microsoft Modern Workplace.

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