Office Transcription Quota Increase for Copilot-Licensed Users

Originally posted by Microsoft Sep 10, 2025 Uncategorized 0 Comments

Starting September 2025, Copilot-licensed users will have their monthly transcription quota increased from 300 to 30,000 minutes in Word and OneNote. The change requires no admin action, applies per user, and may increase AI interaction with customer data without altering data storage or retention policies.

Introduction

To support increased usage and productivity with Copilot, we’re significantly expanding the monthly transcription quota for users with a valid Copilot license. Starting September 2025, the quota will increase from 300 minutes to 30,000 minutes per user per month. This change applies to transcription services in Word for Microsoft 365, Word for the Web, and OneNote for Microsoft 365.

When this will happen:

General Availability: We will begin rolling out mid-September 2025 and expect to complete by late September 2025. For MEC (Monthly Enterprise Channel) win32 expect a rollout of mid-December 2025.

How this affects your organization:

Who is affected:

  • Users with a valid Copilot license using transcription in Word for Microsoft 365, Word for the Web, or OneNote for Microsoft 365.

What will happen:

  • Transcription quota will automatically increase to 30,000 minutes per user per month.
  • No configuration changes are required.
  • The quota is non-transferable and non-shareable across users or tenants.
  • Applies only to individual users with an active Copilot license.

What you can do to prepare:

  • No admin action is required.
  • Notify eligible users about the increased quota.
  • Update internal documentation where transcription quotas are referenced.
  • Update helpdesk scripts or FAQs to reflect this change.

Compliance considerations:

Compliance Area Explanation
AI/ML capabilities The change significantly increases access to transcription services powered by AI, which may interact with customer data more frequently.
Data processing Transcribed content may be processed more extensively due to increased usage; however, no changes to data storage locations or retention policies are introduced.
End-user interaction with generative AI Users may interact more frequently with Copilot-powered transcription features.

Message ID: MC1150669

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Joao Ferreira

I've been working with Microsoft Technologies over the last ten years, mainly focused on creating collaboration and productivity solutions that drive the adoption of Microsoft Modern Workplace.

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