Changes to workspace retention settings in Fabric and Power BI

Originally posted by Microsoft Oct 17, 2023 Uncategorized 0 Comments

Today when a Microsoft Fabric workspace is deleted, the workspace and its contents are retained for 30 days before being permanently deleted. Starting November 15th, the retention period for collaborative workspaces will be configurable from 7 to 90 days. The workspace retention setting will be enabled by default and the default retention period will be 7 days.

When this will happen:

November 15th, 2023

How this will affect your organization:

Fabric administrators will be able to specify the workspace retention period in the Admin Portal. After the configured retention period, workspaces will be permanently deleted. The retention period can be modified anytime.

Fabric administrators can permanently delete workspaces that are in the retention period through Admin portal. When a workspace is permanently deleted by the Fabric administrator or automatically (after the retention period), the workspace and its contents become irrecoverable.

Fabric administrators can also restore workspaces that are in the retention period through the Admin Portal. Administrators must provide a user principal that will be assigned the workspace admin role in the recovered workspace. When a workspace is recovered, the roles and permissions associated with the workspace are not recovered.

Note: that this change does not affect product behavior when a Premium or Fabric capacity is deleted. When a Premium or Fabric capacity is deleted, its workspaces are moved to a Shared capacity. My Workspaces will be retained for 30 days before being permanently deleted.

What you need to do to prepare:

Fabric administrators should review the workspace retention admin setting in Fabric admin portal.

Message ID: MC681890