Microsoft Lists User Experience Update

Originally posted by Microsoft Jun 22, 2023 Uncategorized 0 Comments

This update improves the overall performance of Microsoft Lists and introduces new features, including the ability to add ratings to any list, drag and/or paste images directly into a list, see who is collaborating with you in real-time, switch views by clicking tabs, and more.

This message is associated with Microsoft 365 Roadmap ID 124867

When this will happen:

Targeted Release: We will begin rollout in mid-July and expect to complete rollout by late July.

Standard Release: We will begin rollout in late July and expect to complete rollout by late September.

How this will affect your organization:

Users in affected tenants will see Lists feature updates as described in this blog post. These improvements will reach all Lists, except those that have been configured with the following features:

• SharePoint Framework extensions
• PowerApps forms
• Approvals
• The Playlist template

Lists that are using these features will not receive the new user experience with this feature rollout. Future rollouts will bring support for Lists that are using these features.

Lists with the new experience will always open inside the Lists app, whether those lists are opened from Lists Home, a sharing link, a direct link, or a link in SharePoint navigation. This means SharePoint site elements like the header and left navigation will not be shown on initial load. There are two ways to show these site elements in a List:

What you need to do to prepare:

You don’t need to do anything to prepare for this change.

• Users can click the “Open in Site” button in the upper right corner of the list. This causes the List to reload inside the parent SharePoint site with those site elements visible on the page.
• Admins can set a property on a site collection to make all lists in that site collection always load with the site elements intact. This property is called ListsShowHeaderAndNavigation. This an example PowerShell cmdlet that will set this property for a site given its URL: Set-SPOSite -Identity https://contoso.sharepoint.com/sites/site1 -ListsShowHeaderAndNavigation $true

When this change rolls out, there is one workaround to be aware of. Gallery views that have a Group By specified will be displayed in list mode. This is because of an issue where gallery views and group by are mutually exclusive. To get gallery mode back inside this view, remove the Group By. This issue will be resolved in August and you will no longer need this workaround to see gallery cards properly.

The ListsShowHeaderAndNavigation setting is currently available if you wish to proactively set this setting to prepare for this rollout. Doing so will mean that lists inside those sites will always be shown with SharePoint site elements like the header and left navigation.

Message ID: MC600726