Microsoft Purview Records Management – Disposition review automatic approval

Originally posted by Microsoft May 3, 2023 Uncategorized 0 Comments

To provide enhanced flexibility to the existing multi-stage disposition review feature in Microsoft Purview Records Management solution, we are adding an ability to automatically approve disposition for each stage after a specific number of days if no action has been taken by a reviewer.

This message is associated with Microsoft 365 Roadmap ID 124798.

When this will happen:

Rollout will begin in early May and is expected to be complete by end of May.

How this will affect your organization:

Once this feature rolls out, Records Management administrators in your organization can create retention labels and choose to turn on automatic approval of disposition for each stage in the label after a specific number of days. Additionally, they can also edit the existing retention labels and choose to turn on this capability to automatically approve disposition of items in each stage. When automatic approval is turned on, if no manual action is taken by any reviewers within the configured auto-approval time period, the item automatically moves to the next disposition stage. If the item is in the only or final stage of disposition review, the item automatically becomes eligible for permanent deletion. Post rollout, this capability will be turned off by default and must be turned on by Records Management administrators for each retention label in their file plan if they would like to use it. The default period for automatic disposition approval is 14 days but Records Management administrators can choose a custom period between 7 and 365 days.  

What you need to do to prepare:

There is nothing you need to do to receive this feature. You may consider updating any training or reference material for your Records Management administrators and evaluate if you would like to use this new capability.

Get started with Records Management in the Microsoft Purview compliance portal.

Learn more: Disposition of content

Message ID: MC549341