The voicemail feature that automatically activates an out-of-office greeting based on an out-of-office event in Outlook calendar will be retired in early June 2024 to reduce costs and strengthen customer data protection. Going forward, end users can manage their OOF greetings with two available options in the Teams client. It is recommended to notify all users of this change.
Microsoft Teams is introducing categories within Meeting Options to provide increased clarity and help organizers configure their meetings according to their needs. The categories will be available throughout the meeting lifecycle in Microsoft Teams. The rollout will begin in April 2024 and complete by late-May 2024. Default meeting options are still determined by an org’s IT admin, but organizers and co-organizers can override them for a specific meeting. The categories are only available in the new Teams client during scheduling and web (excluding Safari). The categories are coming to in-meeting Meeting Options later.
Microsoft Teams will save meeting transcript files in OneDrive for Business for transcription-only meetings. Users can view, download, and delete transcript files from one place instead of two. The feature will roll out in April 2024 and will affect organizations that use transcription. No action is needed to prepare for this change.
Microsoft Teams Events eDiscovery and legal hold support will be available via Microsoft Purview for compliance needs starting from early April 2024. Tenant admins can use Purview instead of SharePoint. No action is needed to prepare for this change.
Microsoft Teams admin center will support multi-instance app customization and management, allowing IT admins to create multiple customized versions of the same Teams app for different groups or departments. This feature will roll out from early April 2024 to early May 2024, improving user satisfaction and utility. No action is needed to prepare for this change.
Microsoft Teams Rooms for Windows app will automatically update to new application and Windows updates during initial setup for new devices. This feature will be available worldwide from mid to late April 2024 and will affect new devices running app version 4.20 and later. No action is required from users to prepare for this rollout.
In addition to accessing Copilot in Teams during a meeting on mobile devices (available now), you can now access Copilot in Teams and ask questions about eligible meetings after the meeting ends on mobile devices.
With ultrasound for proximity join, users can more accurately discover and add the Teams Room they are in to their Teams meeting. The user’s companion device detects ultrasound beacons emitted only within the physical Teams Room, providing a more accurate list of nearby room options on the pre-join meeting screen.
The Teams Meeting Add-in in Outlook will not receive feature updates for Classic Teams after March 31, 2024, as part of the transition to New Teams. Organizations should transition to New Teams for the best experience and update their training and documentation accordingly. Note that the Teams Meeting Add-in can still be used for New Teams.
In the quest to deliver low-friction deployment and proactive management for Microsoft Teams Rooms, the Microsoft Teams Rooms for Windows app now automatically checks for, and installs, new application and Windows updates during the initial setup process, ensuring devices are protected and up to date on day one.
I've been working with Microsoft Technologies over the last ten years, mainly focused on creating collaboration and productivity solutions that drive the adoption of Microsoft Modern Workplace.
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