User’s policies details page enhancements

Originally posted by Microsoft Apr 20, 2023 Uncategorized 0 Comments

The user’s policy details page in Microsoft Teams admin center provides admins with the ability to manage policies for individual users. However, the current experience falls short in meeting critical needs, such as presenting a comprehensive view of all policies assigned to a user and a policy assignment view to understand how a policy is applied to the user. 

To address these concerns, the new user details policy page offers an enhanced experience that enables admins to view all effective policies for a user, along with a clear policy assignment hierarchy view. With this new functionality, admins can easily troubleshoot any problematic policy assignments, ensuring that policies are correctly assigned, and their users’ experiences are optimal.

When this will happen:

Standard Release: We will begin rolling out early May 2023 and expect to complete by late May 2023.

How this will affect your organization:

With the new and improved user details page, you can now do a host of enhanced actions, including:

1. Edit policy assignments: To edit policy assignments for one or more policy types.
2. View policy assignments: To view what policies are assigned and how a policy` becomes effective for a user for each policy types in a hierarchical format. Inside this view, admins can:
   1. Assign/Remove “Direct assignment.”
   2. Edit direct assignment.
   3. Manage group assignments.
   4. Manage the effective policy assigned group in M365 admin center.
3. Remove direct assignments: To unassign/remove a directly assigned policy to make way for correct effective policy either view group policy assignment or Global(org-wide) default.

The above information is presented in a table format, which also offers support for sorting, filtering, and searching capabilities.

The hierarchy view for policy assignments provides administrators with valuable information on which policies are assigned to a user through Direct, Group, or Default assignments, and offers a range of actions to manage these assignments to ensure that the user receives the appropriate effective policy.

What you need to do to prepare:

Review how the policy assignment for users and groups and policy precedence rules works. For a better understanding, administrators can follow the scenarios provided –

1. Review and understand what policies are effective and how are they effective for a user.

   Steps:

   1. Login to TAC and navigate to Manage users > click on a user > navigate to Policies tab.
   2. Review the table showing effective policies for all policy types.
   3. In the table, check the column – Effective policy and Assignment type, to understand by what assignment method a policy is assigned to a user.
2. View policy assignment hierarchy to understand the policy precedence rules for effectiveness.

   Steps:

   1. Select a policy type that you want to see the policy assignment hierarchy.
   2. Click “View”
   3. Verify details in the side panel.

Message ID: MC543382