Option to create all meetings online in Outlook for Windows

Originally posted by Microsoft Jan 21, 2021 Exchange Online 0 Comments

Outlook for Windows users will soon be able to choose to have all their meetings set as online meetings when their organization uses Teams as their online meeting provider. This feature is already available in Outlook on the web and Outlook for iOS and Android (MC213856, May 2020) as well as Outlook for Mac.

This message is associated with Microsoft 365 Roadmap ID 66021.

When this will happen

This feature will be available with the Teams update rolling out mid-to late-January and the January 2021 Monthly Channel (Standard) update of Outlook for Windows.

How this will affect your organization

With the Teams and Outlook for Windows updates, your users will be able to set their calendar options so all new meetings will be created as online meetings. These new meetings will contain appropriate Teams information for joining the meeting.

• If users choose not to enable this option, each time they create a meeting they will have the option to add an online meeting provider to that meeting.
• If users choose to have all their meetings automatically created as online meetings, they can still disable the online meeting toggle when creating a meeting if desired.

A user can add online meetings by default in Outlook for Windows Calendar settings, as shown here.

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This feature is not compatible with third-party online meeting providers. When creating new events, users can add online meeting provider details manually by selecting the alternative online meeting provider option in the ribbon, if available.

What you need to do to prepare

If you want your users to individually have the option to enable all their meetings as online meetings, there is nothing you need to do. If you want to turn on this feature so that every meeting is a Microsoft Teams meeting by default for your organization, please configure your tenant in PowerShell with these parameters:

Set-OrganizationConfig -OnlineMeetingsByDefaultEnabled $True

If you want to turn off this feature so meetings for your organization are not Microsoft Teams meetings by default, configure your tenant in PowerShell with these parameters:

Set-OrganizationConfig -OnlineMeetingsByDefaultEnabled $False

The default value is $False (off) so that meetings are not online by default. If you enable the parameter to $True (on), all meetings created in Outlook Win32 Monthly Channel, Outlook on the web and Outlook mobile will be online by default for the entire organization.

Note: Outlook Win32 Semi-Annual Channel (SAC) does not yet support this feature.

Message ID: MC230567